EXECUTIVE ASSISTANT

Location: Terre Haute, IN

About Williamson Agency

Williamson Agency is a full-service marketing agency based in Terre Haute, Indiana, helping brands grow through bold creative, data-driven strategy, and meaningful storytelling.

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Position Overview

We’re looking for a highly organized, proactive, and dependable Executive Assistant to support our leadership team. The ideal candidate will be a master multitasker with exceptional communication skills and a strong attention to detail. This person will handle a mix of administrative, operational, and project management responsibilities that keep our agency running smoothly day-to-day.

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Key Responsibilities

• Provide administrative support to the agency’s leadership team, including calendar management, scheduling, and correspondence

• Coordinate internal and external meetings, prepare meeting agendas, and take notes or minutes as needed

• Assist with project coordination, tracking deadlines, and ensuring deliverables stay on schedule

• Manage travel arrangements, event logistics, and expense reporting

• Maintain and organize digital and physical files, client documents, and contracts

• Help with agency communication, including internal updates and client outreach

• Support HR and operations tasks such as onboarding new employees, managing supplies, and assisting with office organization

• Uphold confidentiality and professionalism in handling sensitive information
   

Qualifications

• Associate’s or Bachelor’s degree preferred (or equivalent professional experience)

• 2+ years of experience in an administrative, operations, or executive support role, agency or marketing experience a plus

• Exceptional organizational and time-management skills

• Strong written and verbal communication abilities

• Proficiency in Google Workspace, and task management tools

• Ability to anticipate needs, solve problems independently, and adapt in a fast-paced, creative environment

• Positive attitude, team-first mindset, and strong sense of initiative
   

Nice-to-Haves

• Experience in a marketing, advertising, or creative agency setting

• Familiarity with project management software and CRM tools

• Basic understanding of marketing or creative workflows
   

Why Join Williamson Agency?

• Collaborative and creative work culture

• Opportunities for growth and professional development

• Work with a diverse range of clients and industries